Dictionary definition(s) for: records system

• n., A set of rules governing record-making and recordkeeping, as controlled by the creator’s records management function, and the tools and mechanisms used to implement these rules.
• n., File units or documents arranged in accordance with a filing system or maintained as a unit because they result from the same accumulation or filing process, the same function or the same activity; have a particular form or because of some other relationship arising out of their creation, receipt, or use.
  [ Archives - A Glossary of Archival and Records Terminology (The Society of American Archivists) ]
  Pearce-Moses, Richard. A Glossary of Archival and Records Terminology. Chicago: Society of American Archivists, 2005. http://www.archivists.org/glossary/index.asp
• n., Information system which captures, manages and provides access to records through time.
  [ Archives - 15489-1 , Page: 3 ]
  International Organization for Standardization. Information and Documentation: Records Management . 15489-1. Part 1. Geneva: ISO, 2001.
• n., The records system of a creator comprises the methods and the rules which determine the regular accumulation of records produced or acquired, and permits the delineation of a coherent archival structure adequate for the administrative and informational needs of the creator in the following areas · control of provenance, definition of the procedures for production, acquisition, accumulation, and movement of records; · organization and regular accumulation, which involves the same records functions with respect to the activities from which the records results (creation and maintenance of the archival bond); · secure preservation and transmission of integral and authentic records (elimination of risks of manipulation and dispersion). (Richard Pearce-Moses)
  [ Archives - Principles, Methods and Instruments for the Creation, Preservation, and Use of Archival Records for the Digital Environment , Page: 255 ]
  Guercio, Maria. "Principles, Methods and Instruments for the Creation, Preservation, and Use of Archival Records in the Digital Environment." American Archivist 64, no. 2 (Fall/Winter 2001): 238-269.
• n., The system that comprises the creator’s records, its record-making and recordkeeping systems and is controlled by the creator’s records management function.
  [ Archives - Preservation of the Integrity of Electronic Records , Page: 123 ]
  Duranti, Luciana, Terry Eastwood, and Heather MacNeil. Preservation of the Integrity of Electronic Records. Dordrecht, Netherlands: Kluwer Academic Publishers, 2002.